Job Responsibilities:

1. Manage the calendars for multiple executives to best meet the needs of the business.
2. Coordinate executive travel by partnering with Company’s travel service to book travel, process expense reports, and maintain records and receipts.
3. Schedule and set up meetings and events for assigned groups – including scheduling rooms, ordering meals, managing audio visual tools, taking notes, etc.
4. Attend a variety of meetings including staff, monthly/quarterly, and team meetings to process meeting minutes/notes, prepare summaries/reports to distribute to staff as appropriate and maintain database of action items.
5. Create presentations, spreadsheets, and written communications in a professional manner and appearance.
6. Act as a project manager for nonrecurring and ongoing special projects, and work both independently and within a team until successfully completed.
7. Process bills and maintain/order office supplies.
8. Cross train with peers for coverage.
9. Manage day-to-day operations of the office and partner with the facilities coordinator.
10. Maintain upkeep of lobby, conference rooms, break rooms, canteen, and other common areas.
11. Manage the full spectrum of canteen and transportation services. Perform as liaison with varies vendors, providing maintenance, security, and other services.
12. Member of events team.
13. Ensure activities meet with and integrate with organizational requirements for quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies, and general duty of care.
14. Other duties as required to maximize the executives’ efficiency.

Job Requirements:

QUALIFICATIONS: • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio). • High degree of professionalism in interactions and attire. • Project management capabilities. • High level of interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact, and diplomacy. • Strong attention to detail. • Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. • Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. • Advanced communication skills with team player mindset. • Exhibit a high level of comfort and tact when communicating with all levels within the organization as well as those outside the organization. • Maintain high levels of confidentiality and professionalism. • Available during the traditional work week, and outside the traditional workday for urgent matters.

EXPERIENCE: • 5+ years of related corporate safety and administrative experience in a manufacturing environment, preferably in a high tech environment.

• Executive administrative experience preferred.

• Experience managing and maintaining the operations of an office.

EDUCATION: Essential: • Bachelor’s degree in Health Science/Industrial Hygiene, Physical Sciences, Engineering, Business Administration or equivalent combination of education and experience.