Job Responsibility:

• To attend to all secretarial and personal administrative and research support duties in a confidential manner.
• To liaise and coordinate with internal and external parties on all matter company and personal matters.
• Prepare minutes of meetings and any secretarial work which includes quotation comparison, market research, market study, consolidation of work and etc.
• Monitor deliverables and making sure all HOD provide an update timely to the Directors
• Coordinate and schedule appointment, meeting, etc.
• Organize travelling plans and itinerary of the Director and make necessary booking arrangement.
• Handle and organize corporate events such as Company Annual Dinner, Company Trips and etc.
• Perform any such comparable duties consistent with the level of this position and as required by the Director from time to time and shall respond positively to any call-in work and perform additional working hours when required.
• Supervise and verify Drivers overtime.
• Prepare and submit Claims for Director.
• Assist Director in his personal arrangements and matter.
• Undertake any ad hoc assignment task given by Directors.

Skills/Attributes:

• Minimum Diploma in Executive Secretary or relevant
• At least 3 years' experience working as a PA
• Active involvement in extra-curricular activities
• Proficiency in Microsoft Office
• High EQ (Emotional Intelligence) and good listener
• Ability to execute to according to companys principles
• Work long, hard and smart
• Available most of the time
• Coachable and willing to learn
• Able to work well independently and as part of a team
• Excellent verbal and written English communication skills
• Proficient in major languages with effective speaking and writing skills